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11/04/2010 Board of Supervisors Meeting Minutes
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be held on Wednesday, November 10, with discussion to center on whether the LIMC should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust recognizing
Township for the least amount of loss time for workers’ compensation claims in 2009. Frank Burkhart
commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work done by the Highway Department in clearing the snow during the blizzards this year. She also complimented those who prepare the Township’s newsletter, stating that the newsletter is informative and well presented. Ms. Nardell asked if there was a way that residents could help to defray costs. Edward Fisher agreed that it was a difficult winter and advised that residents have donated time or money to the parks and other departments in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Township stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010 and was upset because he had been told that it would be on Tuesday, November 9th. Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the property owned by John and Loraine Neff to the lot owned by Todd and Deborah Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West Hempfield Township Planning Commission and Lancaster County Planning Commission had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000. Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that it would be sufficient for the as-built to be corrected and the discussion regarding phases. Mr. Fisher inquired as to whether this amount was supposed to cover removal of the house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township Engineer’s recommendation and not reduce the letter of credit for the Winchelsea Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
Chief Pugliese recommended that the Board approve this new request by Manheim Township for the assistance of the Special Fire Police on Sunday, December 12, 2010 from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether the fire police receive any reimbursement for their assistance. The Chief replied that it is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12, 2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his monthly report, noting that October was Fire Prevention month and there had been tours of the fire house and community outreach. Frank Burkhart commented on the high number of assistance calls to other companies. Chief Carter responded that this was a typical mutual aid response and that West Hempfield does have special rescue and ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5% increase over the 2010 budget. He explained that the proposed 2011 budget includes a half mill property tax increase that would raise the Township’s millage from .18 to .68 and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that he appreciated the efforts of his staff and the tough decisions that the Board has been forced to make. He advised that the 2011 budget will be properly advertised for formal adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone Custom Homes and recently inspected during the Boards’ Fall Road Tour and found to be satisfactory. He then recommended the adoption of these roads into the Township’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No. 8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No. 9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsylvania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all bills coming due and payable in November and any residuals from October. Carried 4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was adjourned to Executive Session at 8:15 p.m.to discuss police personnel matter.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
WEST HEMPFIELD TOWNSHIP SUPERVISORS’ MEETING
Minutes of November 4, 2010
The regularly scheduled meeting of the Board of Supervisors was held at the Township Municipal Office, 3401 Marietta Avenue, Lancaster, Pennsylvania on Thursday, November 4, 2010. Vice Chairman Edward Fisher called the meeting to order at 7:30 P.M. with the Pledge of Allegiance. Board members Frank Burkhart, Anthony Crocamo and Kent Gardner were present. Also in attendance were: Ron Youtz, Township Manager; Edward Hinkle, Zoning Officer; Mark Pugliese, Chief of Police; Dale Getz, Public Works Director; and Sandra Mullin, Recording Secretary.
I. Call to Order
II. Approval of Minutes
Motion: Kent Gardner moved to approve the minutes of October 5, 2010 as presented; seconded by Frank Burkhart. Carried 4-0.
III. Communications
A. Board of Supervisors
Kent Gardner advised that the next Lancaster Inter-Municipal Committee meeting will be
held on Wednesday, November 10, with discussion to center on whether the LIMC
should join the Clean Water Consortium.
B. Township Manager
Ron Youtz acknowledged receipt of a Safety Award from Susquehanna Municipal Trust
recognizing the Township for the least amount of loss time for workers’ compensation
claims in 2009. Frank Burkhart commended the safety record of Township employees.
C. Residents
Norma Nardell, 4060 Parkside Court, Mt. Joy, expressed her appreciation for the work
done by the Highway Department in clearing the snow during the blizzards this year.
She also complimented those who prepare the Township’s newsletter, stating that the
newsletter is informative and well presented. Ms. Nardell asked if there was a way that
residents could help to defray costs. Edward Fisher agreed that it was a difficult winter
and advised that residents have donated time or money to the parks and other departments
in the past. The Board and Manager thanked Ms. Nardell for her words of support.
Ken Lang, 3662 Keen Avenue, reported that he had just received a letter from the Town-
ship stating that the Zoning Hearing Board meeting was scheduled for November 2, 2010
November 4, 2010
Page 2
and was upset because he had been told that it would be on Tuesday, November 9th.
Ron Youtz apologized for the clerical error in the letter, with Frank Burkhart noting that
it was not deliberate. Ed Hinkle advised that the correct date of the hearing is posted on
the property and cited in the legal advertisement.
IV. Subdivisions, Land Developments and Planning Modules
A. Todd M. Witmer/John W. Neff Tract – Lot Add-On Plan – 1590 Silver Spring Road
Jeff Bowlby, Diehm Surveyors, presented the 3,626 square foot lot add-on from the
property owned by John and Loraine Neff to the lot owned by Todd and Deborah
Witmer at 1590 Silver Spring Road. He noted that the Township Engineer, West
Hempfield Township Planning Commission and Lancaster County Planning Commission
had reviewed and recommended approval of this plan.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the Lot Add-On
Plan of Todd M. Witmer/John W. Neff tract at 1590 Silver Spring Road. Carried 4-0.
B. Hempfield Gardens – 1014 Prospect Road – Request Reduction of Letter of Credit
Ed Hinkle stated that, upon review of the applicant’s request, the Township Engineer
had recommended reducing the letter of credit to $5,000 to cover the phasing issue.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to approve the request
for a reduction in the letter of credit for Hempfield Gardens in the amount of $5,000.
Ed Fisher asked if $5,000 would cover the outstanding issues. Ed Hinkle stated that
it would be sufficient for the as-built to be corrected and the discussion regarding phases.
Mr. Fisher inquired as to whether this amount was supposed to cover removal of the
house. Mr. Hinkle stated that the house was a separate issue. Motion carried 4-0.
C. Clearlake, LLC – Winchelsea Development – Request Reduction of Letter of Credit
Ed Hinkle stated that the Township Engineer had reviewed this request and believes that
the existing minimum letter of credit should not be reduced until the work is completed.
Motion: Kent Gardner moved, seconded by Tony Crocamo, to follow the Township
Engineer’s recommendation and not reduce the letter of credit for the Winchelsea
Development. Carried 4-0.
V. New Business
A. Manheim Township – Request for Special Fire Police
November 4, 2010
Page 3
Chief Pugliese recommended that the Board approve this new request by Manheim
Township for the assistance of the Special Fire Police on Sunday, December 12, 2010
from 12:00 – 2:00 p.m. for the Jingle Bell Run. Frank Burkhart questioned whether
the fire police receive any reimbursement for their assistance. The Chief replied that it
is totally a volunteer situation and the Fire Police decide whether they agree to participate.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to grant the request by
Manheim Township for the Special Fire Police at the Jingle Bell Run on December 12,
2010. Carried 4-0.
At this time, Barry Carter, Chief of West Hempfield Fire and Rescue, distributed his
monthly report, noting that October was Fire Prevention month and there had been
tours of the fire house and community outreach. Frank Burkhart commented on the
high number of assistance calls to other companies. Chief Carter responded that this was
a typical mutual aid response and that West Hempfield does have special rescue and
ladder trucks.
B. 2011 Budget Estimates
Ron Youtz announced that the 2011 draft budget has been carefully prepared and
proposes 2011 General Fund Expenditures of $4,266,730 which is a 2.1% decrease
from the 2010 budget and 2011 General Fund Revenues of $4,266,730 which is a 22.5%
increase over the 2010 budget. He explained that the proposed 2011 budget includes a
half mill property tax increase that would raise the Township’s millage from .18 to .68
and provide a balanced budget.
Mr. Youtz stated that the 2011 budget proposal has been a very difficult process and that
he appreciated the efforts of his staff and the tough decisions that the Board has been
forced to make. He advised that the 2011 budget will be properly advertised for formal
adoption to take place at the December 7, 2010 Board meeting.
VI. Ordinances and Resolutions
A. Resolution 8-10 – Adopting Orchid Way and Wildflower Lane as Township Roads
Mr. Youtz reported that Orchid Way and Wildflower Lane were paved by Keystone
Custom Homes and recently inspected during the Boards’ Fall Road Tour and found
to be satisfactory. He then recommended the adoption of these roads into the Town-
ship’s system, noting that an 18-month financial guarantee will be in place.
Motion: Frank Burkhart moved, seconded by Kent Gardner, to adopt Resolution No.
8-10 accepting Orchid Way and Wildflower Lane as part of the road system of West
November 4, 2010
Page 4
Hempfield Township. Carried 4-0.
B. Resolution 9-10 – Approving a Roadway Lighting Agreement for the Veteran’s
Memorial Bridge
Ron Youtz stated that the Roadway Lighting Agreement before the Board for the
Veteran’s Memorial Bridge has been amended to address the concerns of the Solicitor.
Motion: Frank Burkhart moved, seconded by Tony Crocamo, to adopt Resolution No.
9-10 to approve a Roadway Lighting Agreement among the Commonwealth of Pennsyl-
vania, Borough of Columbia, Borough of Wrightsville and West Hempfield Township
for the Veteran’s Memorial Bridge on Route 462 as amended. Carried 4-0.
VII. Approval of Payables
Motion: Kent Gardner moved, seconded by Frank Burkhart, for the payment of all
bills coming due and payable in November and any residuals from October. Carried
4-0.
Payroll/Taxes…………………….. $162,609.59 Electronic Payment
General Fund…………………….. 547,910.46 Checks 20347-20450
Street Light………………………. 4,126.93 Check 323
Fire Hydrant……………………… 21,851.50 Check 178
State Fund……………………….. 16,355.32 Checks 2596-2603
Sewer Fund……………………… 30,128.72 Checks 3499-3506
Refuse Fund……………………… 62,999.28 Checks 1915-1919
VIII. Adjournment to Executive Session to Discuss Police Personnel Matters
Motion: There being no further business to come before the Board, the meeting was
adjourned to Executive Session at 8:15 p.m.to discuss police personnel matters.
Respectfully submitted,
Ron L. Youtz
Secretary
Content Last Modified on 12/8/2010 9:26:43 AM
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West Hempfield Township